Entrant and Event Information

The Yeah Nah it’s Not OK Eastern Bay of Plenty Song Quest is organised by the EBOP Family Safety Events Committee and the Have a Heart Charitable Trust, plus a big group of volunteers from all walks of life.

Dates to Remember 2019:

1st June : Expressions of interest to be sent

3rd July : Closing date for Registrations

16th Aug : Words/translation, intro video & backing tracks due in

7th Sep : Show time!!

 

Venue Information:

The Liberty Centre,

65 Wairaka Road,
Whakatane.

We have booked the entire venue for the Event.  Please take care of the venue and look after your belongings.  There is onsite parking.  Food and drink will also be provided for entrants, including a post event meal.

Entry Rules:

  • Persons involved in the organisation and/or judging of the song quest are not eligible to enter the competition.
  • You can only enter once into the Song Quest
  • You can be a soloist, a duet or a band of up to 6 people & you must all be between the ages of 12 to 19 years at the time of the Song Quest.
  • Your songs can be in any genre (from rap to reggae, rock to opera) and can be in any language, provided a translation is given.
  • Your songs can be in any language, must have a positive message promoting violence free Communities and contain appropriate language (i.e. no swearing).
  • Each Entry is required to provide a video clip of themselves as an introduction. It needs to be approx. 30 seconds. Your video needs to include your band name, who you are and the titles of your songs. Please also include some background about your original song – i.e. why you choose that topic/words/theme etc. This will be played as you enter stage right.
  • You will then be playing two songs – the first song will be the cover of your choice (please choose appropriately). You will perform the cover song first, then straight into your own song. You will need to shorten your cover song to below 2 ½ minutes the purpose of the cover is to allow sound production crew to make you sound the best you can sound. You will then sing your original song straight away. This can be no longer than 3 ½ minutes. Your total set will be 6 mins max per entry.
  • You will not be judged on the cover song, only on your original song
  • In the event that there are more than 14 entries, AUDITIONS will be held, as we have a limited number of performance slots. If you are successful at auditions and go on to the live show. Should the need for auditions arise we will contact you and provide all the necessary details.

Entry Refusal:

The Organisers reserve the right to refuse entries that:

  • Are or pose a risk of being defamatory or in breach of third party intellectual property rights
  • Contain material that is confidential, commercially sensitive, invasive of personal privacy or which may cause personal distress or loss
  • Contain language or imagery that is offensive, obscene or hurtful within the context it is presented, and/or
  • Are contrary to any law.

Originality & Copyright:

  • The entrant(s) must be the original author of the work entered as described in the Copyright Act 1994.
  • The entrant(s) must be the legal copyright owner of the work entered.
  • In entering the competition, the entrant(s) grant permission for the Eastern Bay of Plenty Family Safety Events Committee and the ‘It’s not Ok’ Campaign Sponsor to utilise the music and/or words of the winning entry to form part of the continued campaign of awareness raising for a period of two years.
  • The Organisers acknowledge the moral rights provision of the Copyright Act 1994, including the right to be identified as the creator of the work and the right to object to derogatory treatment of the work. To preserve the artistic integrity of the entry, no work will be intentionally edited, altered, demeaned or misrepresented in any way.
  • The Organisers reserve the right to verify the validity of entries and reserve the right to disqualify any entry not in accordance with these conditions of entry.
  • Should an entry breach copyright, the entrant(s) will be disqualified from the competition and will also be liable for any costs incurred.

BASICALLY IT MUST BE ALL YOUR OWN WORK!

Judging:

  • The Judges will be made up of a mixture of people, some with musical experience and others related to sponsorship and the kaupapa of the event. Some are local, some aren’t….
  • The Judges will be using note sheets – Safe to say they are likely to be looking for your message as well as lyric content/ musical ability/vocal ability/presence and professionalism.  How the audience reacts to you will be important too.
  • The judges’ decision is final. None of the Event Organisers/Committee will be on the Judging Panel.

Updates:

  • As entrants you need to friend our facebook page so we can keep you updated. As the event evolves changes may occur and new exciting things will happen – these changes will be added to our Facebook page

On the Night:

  • All acts are required to have arrived and registered with the front desk no later than 4:30pm. You will be notified of the runtimes closer to the Event. You will be in the green room with the other entrants and your support people until you perform. Once your performance is done you can then choose to join the audience. Each Act will be required to remain at the venue until the Song Quest has ended – after all you could be the Winner!! There will be an opportunity for you to practise on the stage between 2.30pm and 5pm. Please be mindful that we will still be setting up during this time. You will be notified of your practise time prior to the event to which you must arrive on time.
  • Each act will be required to be ready 10 minutes prior to their performance slot and to make themselves available to the Stage Manager, who will then give you your instructions.
  • Changing Rooms will be provided for acts prior/post their performance.
  • Each act can have a support crew of up to 2 people with them in the green room. All friends and whanau are more than welcome to attend the Song Quest and will need to obtain their own seats upon their arrival. Seating will be on a first come, first served basis.
  • This is a drug, gang regalia and alcohol free event. Anyone under the influence of drugs and/or alcohol at the event will be asked to leave. Any Act found to be in possession of, or under the influence of drugs and/or alcohol, will be disqualified immediately from the competition. This also applies to anyone found to be wearing gang regalia (i.e. patches/ colours)
  • In-kind prizes are not transferable and cannot be redeemed for cash.

Equipment provided at the Venue:

  • A Tourpro drum kit
  • bass amplifier/stack
  • 2 electric guitar amplifiers
  • Up to 10 vocal microphones with stands
  • Instrument microphones for brass section, if required.
  • Sound/lighting/backline and video are being provided and run by Outlet Productions.

If you have any specific requirements please contact Outlet Productions on 07 308 9161.

What to Bring with you:

  • Whatever instruments you will be using (i.e. guitars/keyboards/percussion gear/laptops etc) – please advise us of your equipment upon arrival so we can ensure the right things are in the right place at the right time.
  • Costumes/Clothing etc as required

Should you have any queries or any specific needs, please feel free get intouch yeahnahitsnotok@gmail.com.

Publicity:

  • The Event will be videoed in full and used in subsequent campaign work to raise awareness around Domestic/Family/Partner/Violence and Bullying, and also in the organisation of a subsequent event.
  • By entering this Event, and signing the attached permission slip, you are giving permission to the Event Organisers (Have a Heart Charitable Trust), Eastern Bay of Plenty Family Safety Network, the It’s Not Ok Campaign for the Ministry of Social Development and the White Ribbon Trust, to utilise the song and video (in part or in full) as part of a broader campaign. If you have any questions or is this poses a risk for you, please let us know.
  • Competition Organisers and Sponsors may use photos of the winners. They may also promote and publish information about winners’ entries and they may also hold interviews with winners for publicity purposes. We will support you with these, please do not allow media to interview you on your own.
  • There will be pre-event and post-event publicity in local media, on our Facebook page and that of linked Organisations such as The White Trust, The Have a Heart Charitable Trust, Family Works Northern etc. These are all Not For Profit Organisations and/or Campaigns designed to improve the well being of our Communities.
  • Many of you are also highly likely to be requested to perform at other Community Events over the 12 months following the Event

 

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